A Commercial Travel Worksheet is a useful tool for businesses, travel managers, or individuals planning corporate or group travel. It helps organize travel arrangements, ensure proper documentation, and keep track of expenses. Below is a sample worksheet template for planning and managing commercial travel.

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Commercial Travel Worksheet

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Traveler Information:

Traveler Name	Employee ID/Dept	Position	Contact Information (Phone/Email)
[Name]	[ID/Dept]	[Position]	[Phone/Email]

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Trip Details:

Destination	Departure Date	Return Date	Reason for Travel	Meeting/Conference/Hotel Name
[City, Country]	[MM/DD/YYYY]	[MM/DD/YYYY]	[Business/Leisure]	[Hotel/Conference Name]

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Flight Information:

Flight Number	Departure Airport	Arrival Airport	Departure Time	Arrival Time	Airline	Class of Service
[Flight No.]	[Airport Name]	[Airport Name]	[HHAM/PM]	[HHAM/PM]	[Airline]	[Economy/Business/First]

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Accommodation Details:

Hotel Name	Address	Check-in Date	Check-out Date	Reservation Number	Room Type	Rate
[Hotel Name]	[Street Address]	[MM/DD/YYYY]	[MM/DD/YYYY]	[Reservation No.]	[Room Type]	[$ Rate]

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Transportation Details:

Mode of Transportation	Company Name	Reservation Number	Pickup Date	Return Date	Cost
[Car Rental/Taxi/Train]	[Company Name]	[Reservation No.]	[MM/DD/YYYY]	[MM/DD/YYYY]	[$ Cost]

Affiliate Insurance Itinerary Plan – Your All-Inclusive Travel Plan:

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Meal and Entertainment:

Restaurant/Activity Name	Location	Date	Amount	Purpose (Business/Personal)
[Restaurant/Activity Name]	[Location]	[MM/DD/YYYY]	[$ Amount]	[Business/Leisure]

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Expense Tracking:

Expense Category	Amount	Notes
Airfare	[$ Amount]	[Ticket Info/Details]
Accommodation	[$ Amount]	[Hotel Booking Details]
Meals	[$ Amount]	[List of Restaurants]
Ground Transportation	[$ Amount]	[Taxi, Car Rentals, etc.]
Miscellaneous/Other	[$ Amount]	[Other Expenses]
Total Expenses	[$ Total]

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Travel Authorization:

Authorized By	Signature	Date
[Approver Name]	[Signature]	[MM/DD/YYYY]

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Notes/Additional Information:

• Special Requests: [Dietary needs, wheelchair assistance, etc.]
• Emergency Contacts: [Name, Contact Info]

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Tips for Using the Commercial Travel Worksheet:

1. Update in Real-Time: As you make bookings, keep the worksheet updated with flight details, hotel reservations, and transportation information.
2. Track Expenses: Record and categorize all expenses to ensure they align with company budgets and travel policies.
3. Customizable Sections: Depending on your needs, you can adjust sections to include additional travel preferences, such as seat preferences, loyalty programs, or special accommodations.
4. Digital Version: A digital version of this worksheet can be easily shared with others or accessed remotely for quick updates.
5. Review and Approve: Before the trip, ensure that all travel and expenses are authorized by the necessary parties, and keep a record for future reference.

This worksheet can be adapted for different types of commercial travel, whether for business trips, corporate meetings, or other professional travel needs. It helps to ensure that all aspects of travel are accounted for in a structured, organized manner.